Q&A with KJ
A good friend of mine came to me with the following problem, in need of some advice.
situation: I'm a school teacher who works from home quite a bit on documents ranging from small MSWord documents (~30KB) to large MSPowerPoint files (~10MB). Often, I'd like to start on projects at home, work on them a little during my prep period at school, and then have them back home again with me at night. I used to be able to just email the files back and forth, but my school no longer keeps messages on the server for me, so I can't send email to myself from school and expect to see it at home without jumping through some webmail hoops. Also, I've tried reWriteable CDs, but they are a little more hassle than I'd like. Oh yeah, I have an iMac at home and MSWindows at work.
question: Is there an EASY solution to this problem?
answer: Yes. There is. But first, the not-so-easy solutions.
The first thing you could do is to go in and adjust your "leave messages on server" options in your mail client, or just switch from a POP type email connection to an IMAP connection. The problems you might encounter here are: 1) you have no idea what I'm talking about, 2) your attachments might be larger than your school/corporation would allow, or 3) your home dialup internet would take 3 hours to download your presentation. This isn't the best option, obviously.
Another option would be to talk your IT department into setting up WebDAV access and then using it to share your data back and forth. Basically, you'd be able to mount a portion of your network drive at work from home. If you did manage to get this implemented, you'd still have the same speed problems that effect email attachments. So, let's keep looking.
You might purchase a couple of Zip drives -- one for home and one for work. This is a decent solution, but you still have two new pieces of computer equipment to maintain. I've never had any problem with Zip drives, but I've heard of many that have -- the click-of-death is something to look out for apparently. I'll say this solution is a problem due to too many movable parts.
Finally, I LOVE the way Apple addresses this problem, both through their .Mac service (about $100 a year for 100MB, slow on dialup) and their iPod (expensive, and not especially cross platform). In an all-Mac environment, I'd definitely recommend the iPod -- a portable Firewire harddrive with benefits. But we don't have that luxury...
So here's what I recommend: an USB Flash drive. They're pretty cheap, very small, have no moving parts (won't break or wear out quickly), and are cross-platform. For MSWindows 2000 and above they just plug and play. Same goes for the Macintosh platform. Get yours today.
footnote: I should, of course, mention a couple of limitations with this technology. Compared to a regular harddrive, the flash input/output is a little slow. The capacity is lagging too. But compared to a floppy disk or dialup download speeds, I think the technology is a winner.
The model I have (Fujifilm USB DRIVE 128MB) requires a driver for MSWindows 98, found here.
UPDATE: how quickly times change -- I have a 512MB jump drive now (04/05) and it is already out of date!